AI Automation that keeps enquiry, delivery and invoicing in one steady rhythm.
Clear operational design that supports your team and improves follow through.
Remove repetitive load
Automate first response, proposals, scheduling and billing tasks that repeatedly pull skilled people away from delivery.
Protect consistency
Create one operational rhythm from enquiry to invoice so every stage has clear ownership, reliable handoff and measurable progress.
Keep human control
Your team stays in charge. Human handover is available throughout setup and day to day operation whenever judgement is needed.
We can match your tone, your team roles and your preferred AI staff names, so people feel supported rather than replaced.
AI Automation packages for sole traders, startups and small businesses.
Start up momentum package
Scale faster without early office overhead. AI staff take care of admin and handovers so founders can focus on growth, delivery and client relationships.
Plan my startup setup
Sole trader freedom package
Automate calls, follow up, scheduling and paperwork in the background so you can stay focused on paid work, reduce stress and protect more personal time.
See sole trader package
Small business momentum package
Power your team with AI side kicks that handle repetitive admin, protect follow-through and help everyone do more with less daily stress.
See small business package
Everything is implemented for you after successful consultation. We set it up, launch it with you and tune it around your team.
Score
CRM upgrade and client portal
Use Score as your CRM and client portal. If you already have a CRM, Score becomes your portal for monitoring, support, billing visibility, audit and reporting.
- Pipeline and project visibility
- Client portal and support desk
- Reporting and audit trail
Pulse
Email triage and replies
Sorts and tags your inbox, then drafts replies using your approved knowledge so follow ups do not slip.
- Shared inbox visibility
- Draft replies to approve
- Follow up prompts
Vox
Calls and lead capture
Answers calls, captures the right details, then sends a clean summary and next step so leads do not go cold.
- Calls handled for you
- Lead details captured
- Clear next step
Motif
Quotes and proposals
Turns gathered details into a polished proposal using your templates so quotes go out faster and look consistent.
- Template based proposals
- Faster quote turnaround
- Approval checkpoints
Tempo
Scheduling and PA
Books meetings, sends reminders and gives you a PA you can message for tasks like sending an email, WhatsApp reminders and calendar changes.
- Booking without back and forth
- Reminders that reduce no shows
- Message your PA for tasks
Conductor
Meeting actions
Turns meetings into summaries, actions, owners and deadlines so work moves the same day, not next week.
- Actions and owners
- Decisions captured
- Clear follow through
Ledger
Billing and collections
Creates invoices, tracks payment status and nudges politely so cashflow stays healthy.
- Invoice readiness
- Payment tracking
- Polite chasing cadence
Applaud
Daily Capture
Turns voice notes, calls and quick thoughts into tasks, reminders and structured notes so nothing gets lost.
- Capture on the move
- Tasks pulled out
- Cleaner records
Build automation depth without overwhelming your team or customers.
Launch practical wins first
Start with the pressure point costing your team the most time today, then layer in more automation as confidence grows.
Connect people and workflow
Every automation links to clear human ownership, so your operations stay accountable and your staff stay empowered.
Keep control while scaling
As more modules go live, Ostina gives leadership visibility over what is working, what needs tuning and where to improve next.
How we roll out AI Automation without disrupting your team.
Step 01
Discovery and workflow map
We identify repetitive pressure points and map where response, proposals, planning and billing are currently slowing down.
Step 02
Module launch with clear ownership
We deploy the right modules first, define owners and handoff points, then integrate with the tools your team already uses.
Step 03
Tune, review and scale
We review performance with your team, improve weak points and add further modules as confidence and demand increase.
What AI Automation changes in day-to-day delivery.
You gain steadier operations, faster response and stronger control without overwhelming your team with technology work.
Lower admin pressure
Repetitive handling work is reduced so your team can focus on customers, quality and higher value activity.
Faster and cleaner follow through
Tasks, proposals, meetings and billing actions move in sequence with clearer ownership and fewer dropped handoffs.
Stronger visibility and control
Leaders can see what is moving, what is delayed and where intervention is needed before pressure escalates.
How bespoke AI automation is scoped, built and improved around your workflow.
01.
02.
03.
04.
Workflow Discovery Sprint
We map handoffs, approvals, edge cases and operational pressure points so automation is built around how your team really works.
Bespoke Build and Integration
We tailor modules, routing and data flow to your process, then connect the setup with your existing systems and reporting needs.
Team Onboarding and Governance
Your staff get practical training, clear escalation rules and governance controls so humans stay in charge while AI handles routine load.
Optimisation and Expansion Roadmap
After launch we review outcomes, refine weak points and add the next bespoke automation layer in the right order for your growth plan.
AI Automation
questions before
you start.
Need a quick answer?
03300 244 940No. We design around your current tools first, then integrate where it is practical and valuable to do so.
Yes. Many teams start with one high-pressure area such as proposals or follow up, then add modules over time.
It can, but we start in draft mode first so your team approves replies before sending.
Yes. If you already use a CRM, Score can connect and provide portal, support, billing visibility, audit and reporting.
Yes. Human handover is available throughout rollout and day to day operation.
No. Ostina is designed to remove repetitive admin pressure so your team can focus on customers and growth.
Ready to automate without disrupting your team?
