AI Automation that keeps enquiry, delivery and invoicing in one steady rhythm.
Clear workflow design that supports your team and improves follow through.
Remove repetitive load
Automate first response, proposals, scheduling and billing tasks that repeatedly pull skilled people away from delivery.
Protect consistency
Create one operational rhythm from enquiry to invoice so every stage has clear ownership, reliable handoff and measurable progress.
Keep human control
Your team stays in charge. Human handover is available throughout setup and day-to-day operation whenever judgement is needed.
AI Automation packages for sole traders, startups and small businesses.
Sole trader freedom package
Automate calls, follow up, scheduling and paperwork in the background so you can stay focused on paid work, reduce stress and protect more personal time.
See sole trader package
Startup momentum package
Scale faster without early office overhead. AI staff take care of admin and handovers so founders can focus on growth, delivery and client relationships.
Plan my startup setup
Small business momentum package
Power your team with AI side kicks that handle repetitive admin, protect follow-through and help everyone do more with less daily stress.
See small business package
Everything is implemented for you after successful consultation. We set it up, launch it with you and tune it around your team.
Score
Complete Client CRM
Central CRM and measurement layer that keeps ownership, pipeline and progress visible across the business.
- Live pipeline visibility
- Performance tracking
- Single source of truth
Pulse
AI Emails
Inbox and follow-up rhythm that prevents enquiries from going cold and protects response standards.
- Fast first response
- Consistent follow up
- Escalation triggers
Vox
AI Calls
Voice reception and call capture that turns conversations into clean actions and next steps.
- Live call handling
- Structured notes
- Clear handoff
Motif
Quotes & Proposals
Proposal and pricing flow that gives your team a reliable way to quote quickly and consistently.
- Standalone launch option
- Faster quote turnaround
- Approval checkpoints
Tempo
AI Scheduling
Scheduling and reminders that reduce missed deadlines and keep customer commitments on track.
- Calendar discipline
- Reminder continuity
- Task ownership
Conductor
Meeting Actions
Converts meetings into practical plans with owners, dates and clear follow-through.
- Action extraction
- Owner assignment
- Decision capture
Ledger
Billing & Collections
Billing and collection support that protects invoicing rhythm and helps improve cashflow reliability.
- Billing readiness
- Collection cadence
- Cashflow protection
Applaud
Daily Capture
Captures notes from calls and updates through the day, then converts detail into action.
- Continuous note capture
- Action conversion
- Less missed detail
Build automation depth without overwhelming your team or customers.
Launch practical wins first
Start with the pressure point costing your team the most time today, then layer in more automation as confidence grows.
Connect people and workflow
Every automation links to clear human ownership, so your operations stay accountable and your staff stay empowered.
Keep control while scaling
As more modules go live, Ostina gives leadership visibility over what is working, what needs tuning and where to improve next.
How we roll out AI Automation without disrupting your team.
Step 01
Discovery and workflow map
We identify repetitive pressure points and map where response, proposals, planning and billing are currently slowing down.
Step 02
Module launch with clear ownership
We deploy the right modules first, define owners and handoff points, then integrate with the tools your team already uses.
Step 03
Tune, review and scale
We review performance with your team, improve weak points and add further modules as confidence and demand increase.
What AI Automation changes in day-to-day delivery.
You gain steadier operations, faster response and stronger control without overwhelming your team with technology work.
Lower admin pressure
Repetitive handling work is reduced so your team can focus on customers, quality and higher value activity.
Faster and cleaner follow through
Tasks, proposals, meetings and billing actions move in sequence with clearer ownership and fewer dropped handoffs.
Stronger visibility and control
Leaders can see what is moving, what is delayed and where intervention is needed before pressure escalates.
How bespoke AI automation is scoped, built and improved around your workflow.
01.
02.
03.
04.
Workflow Discovery Sprint
We map handoffs, approvals, edge cases and operational pressure points so automation is built around how your team really works.
Bespoke Build and Integration
We tailor modules, routing and data flow to your process, then connect the setup with your existing systems and reporting needs.
Team Onboarding and Governance
Your staff get practical training, clear escalation rules and governance controls so humans stay in charge while AI handles routine load.
Optimisation and Expansion Roadmap
After launch we review outcomes, refine weak points and add the next bespoke automation layer in the right order for your growth plan.
AI Automation
questions before
you start.
Need a quick answer?
03300 244 933No. We design around your current tools first, then integrate where it is practical and valuable to do so.
Yes. Many teams start with one high-pressure area such as proposals or follow up, then add modules over time.
Most teams see early gains within the first rollout phase once workflows and ownership are set clearly.
No. Ostina is built to support your staff, reduce repetitive load and improve consistency while people stay in control.
Yes. Human handover is available whenever needed and remains part of the operational model.
Ready to automate without disrupting your team?
